1. Overview
LEI System OÜ explains how it collects, uses and safeguards your personal data in accordance with the General Data Protection Regulation (GDPR). The data controller is LEI System OÜ, which can be reached at info@leisystem.com.
2. Purposes and Legal Bases for Data Processing
2.1 Providing LEI Services
To facilitate LEI registrations, renewals, and transfers, we process the personal data of legal entity representatives, including names, contact details and identification data. The legal basis is the performance of a contract (GDPR Article 6(1)(b)).
2.2 Marketing and Information Sharing
LEI System and trusted partners may occasionally send newsletters or notifications to keep customers informed. You can opt out at any time. The legal basis is your consent or our legitimate business interests.
2.3 Business Development and Partner Collaboration
We may share contact details of our customers with select partners offering services relevant to the client, including names and business information. The legal basis is our legitimate interests.
2.4 Compliance with Legal Obligations
We process personal data to meet regulatory obligations, such as accounting, responding to legal inquiries, and adhering to anti-money laundering regulations. The legal basis is compliance with a legal obligation (GDPR Article 6(1)(c)).
3. Data Retention
Service data is retained for the duration of the customer relationship and may be retained up to 10 years where legally required. Marketing data is retained until you withdraw your consent. Financial and accounting records are kept for up to 7 years in compliance with financial regulations.
4. Cookies and Tracking
Our website uses cookies to operate reliably and to improve your experience:
- Necessary cookies — required for security and the core operation of the site.
- Analytics cookies — help us understand how the site is used so we can improve it.
- Marketing cookies — used to deliver relevant, targeted advertising.
You can manage or disable cookies at any time through your browser settings.
5. Third-Party Data Sharing
To issue and maintain your LEI, we share legal entity information with the Global Legal Entity Identifier Foundation (GLEIF) and our accredited partner Local Operating Unit, Ubisecure Oy (RapidLEI). This includes legal names, registration numbers and incorporation details.
6. International Data Transfers
Your personal data is primarily processed within the European Economic Area (EEA). Where data is transferred outside the EEA, we rely on appropriate safeguards such as the European Commission's standard contractual clauses.
7. Your Rights
Under the GDPR, you have the right to:
- access the personal data we hold about you;
- request the correction of inaccurate data;
- request the deletion of your data;
- request the restriction of processing;
- object to direct marketing;
- request data portability.
To exercise any of these rights, contact us at info@leisystem.com. We will respond within one month.
Last updated: 06/11/2024